Custom Hospital Inventory Management Software

Get real-time visibility into your inventory levels, with automatic reordering capabilities that ensure you never run out of the supplies you need.

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Tailor-Made Hospital Inventory Management Systems

Managing inventory in a healthcare facility is challenging. You may run out of critical supplies, delaying patient care. Or you may overstock, wasting resources. Maintaining optimal inventory levels is an ongoing struggle. On top of that, there’s the administrative burden of ordering, tracking, and ensuring everything meets regulations before expiration. 

Our team specializes in developing custom hospital inventory management systems tailored to your unique needs and workflows. We don’t offer a one-size-fits-all, off-the-shelf solution. Instead, we take the time to understand the complexities of your operations to build a system that aligns perfectly with your processes.

Our custom approach means we’ll collaborate closely with your team to understand your specific regulatory requirements, processes, and pain points. This allows us to create a solution that solves your inventory challenges, streamlines your operations and ensures compliance every step of the way.

Hospital Inventory Management  1

We Understand You Medical Inventory Management Challenges

Stockouts and Delays in Patient Care

Broken inventory management strands patients waiting for vital medications, and creates a guessing game for crucial supplies, potentially delaying critical procedures.

Overstocking and Wasted Resources

Ineffective inventory control creates a stockpile graveyard, where expired supplies drain hospital budgets, diverting funds from better patient care.

Inefficient Ordering and Replenishment

Broken ordering traps hospitals in a cycle of reactive resupply. It wastes valuable time and resources for hospital staff, diverting their focus from direct patient care..

Poor Visibility and Decision-Making

Poor visibility into stock levels creates a management fog, risking stockouts and hampering optimal resource allocation for patient needs.

Compliance Risks

Failure to track medication expiration and usage can lead to compliance breaches. It impacts hospital reputation and makes it difficult to comply with regulations.

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Competitive Advantages of Hospital Asset Tracking Software

Scalability for Growth

Custom solutions adapt to the evolving needs of hospitals without compromising performance or efficiency.

Integration with Existing Systems

It ensures compatibility with established workflows, providing smooth data flow and minimizing disruption during implementation.

Data-driven Procurement

Through data analytics, the custom software provides insights into asset usage patterns and demand forecasts.

Improved Staff Productivity

It frees up medical staff time by automating asset tracking and management tasks and allows them to focus on more critical aspects of patient care.

Compliance with Regulations

Built-in compliance features ensure adherence to regulatory requirements, reducing the risk of penalties or fines.

Predictive Maintenance

Custom solutions can predict potential equipment failures, allowing hospitals to schedule proactive maintenance and minimize downtime.

Clients We Serve

Public Health Departments

Medical equipment management software helps avoid running out of vital supplies during emergencies or vaccination drives, prevent wastage of expired products, and ensure resources are allocated efficiently across different health initiatives.

Pharma Companies

With pharma inventory management software, pharmaceutical companies can stay on top of regulatory requirements, avoid overstocking or stockouts, and streamline their supply chain processes to get medications to where they’re needed on time.

Healthcare Product Companies

These systems such companies avoid losing track of inventory, prevent mistakes when fulfilling orders, and make sure they always have the right amount of stock to meet demand.

Medical Laboratories

Medical clinic inventory management systems make sure medical labs don’t run out of supplies required for tests, prevent mistakes caused by expired supplies, and help keep track of how much they’re spending on consumables.

Diagnostic Centers

In this case, inventory management solutions provide fewer errors in tracking inventory, avoid difficulties in forecasting demand for testing supplies, and better compliance with quality standards.

Independent Physician Practices

A medical supply inventory control system can help this client segment to alleviate pain points such as wasting money on excess supplies, prevent expired products from usage, and save time by automating inventory tasks.

Nursing Homes

This segment benefits from these solutions by not running out of important medical supplies, preventing medication mistakes, and saving money by making inventory management more efficient.

Long-Term Care Facilities

Inventory management systems address such pain points as difficulty in tracking medical supplies across multiple facilities, stockouts of essential healthcare products, and inefficient supply chain management processes impacting resident care.

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The Cost Of Hospital Inventory Management Software Development

Choosing the right medical supply inventory management software involves understanding the costs associated with different options. It requires careful thought about factors like how much it will cost, how long it will take to develop, and what benefits it will bring in the long run. Here are the key points that influence the cost of hospital inventory management software.

Deployment Model

On-premises solution or a cloud-based software-as-a-service (SaaS) model can significantly impact the overall cost.

Number of Users

The volume of users who will access the software can impact the costs. The more users, the bigger the scope is, thus more robust architecture is needed.

Scalability and Future Growth

Scalable solutions that can accommodate growth may have higher upfront costs but can save you from having to replace the system in the future.


Functionalities like advanced reporting, expiry tracking, integrations with other hospital systems (like EHR), and mobile access will generally cost more than basic inventory management elements.

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Top Features of Hospital Asset Tracking Software

Barcode or RFID Tagging

Hospitals can easily identify and track assets with unique codes or tags. It streamlines inventory management and reduces manual errors.

Customizable Dashboards and Reports

Our teams tailor visual displays and analytics to suit your specific needs, and provide you with insights into asset utilization and performance.

Low-stock Alerts

Your medical staff can receive notifications when inventory levels are running low. This ensures timely response to prevent stockouts.

Automated Reordering

This feature optimizes inventory replenishment processes. When stock reach predefined levels, you can set up automatic purchase orders.

Multi-location Inventory Management

You get improved organization and accessibility by managing assets across multiple sites or departments from a centralized system.

Expiry Date Tracking

This feature helps to minimize waste and ensure compliance with regulations by allowing to timely monitor the expiration dates of medical supplies.

Waste Reduction Tools

To minimize waste and maximize resource utilization, this feature allows identifying and mitigate inefficiencies in asset usage.

Permission Controls

You can assign access levels to your medical personnel based on their roles. This ensures data security and compliance with privacy regulations.

Real-time Location Tracking

Your staff can track the real-time whereabouts of assets within the hospital premises in real time. This provides quick retrieval and reduces search time.

Check-in/Check-out System

You can enhance accountability and reduce loss with this feature. Keep track of asset movement by logging check-in and check-out activities.

Medical Inventory Management Software Integrations

Integrations with EMR/EHR Systems

By connecting inventory management software with EMR or EHR systems, you can facilitate data exchange between patient information and inventory levels. It tracks supplies based on patient needs and treatment plans, and automatically adjusts to ensure it’s available.

Barcoding and RFID Systems

By scanning barcodes or utilizing RFID tags, hospitals can easily monitor stock levels, location, and movement of supplies in real-time. It reduces manual errors and streamlines inventory processes.

Mobile Apps

Mobile apps make it possible for medical staff to check inventory levels, place orders, and manage supplies on the go. Such solutions provide flexibility and convenience, making their  jobs easier and ensuring everything runs smoothly.

BI and Analytics Tools

BI and analytics tools empower hospitals to gain insights from inventory data. By analyzing data trends and patterns, hospitals can make smarter decisions about what to order, when to order it, and how to use their resources most effectively.

Internet of Things (IoT) Devices

With IoT devices, hospitals can keep track of inventory in real-time. It allows automated tracking of inventory levels, temperature-sensitive items, and expiration dates, reducing the risk of stockouts and wastage.

ERP Systems

Integration with ERP systems connects inventory management with other core business functions such as finance, procurement, and human resources. It leads to improved processes and cost savings thanks to better data accuracy, and cross-departmental collaboration.

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How To Get Started

Step 1. Schedule a call

We will start with arranging an initial discussion about developing a durable medical equipment inventory software to align it with your specific goals and needs. This allows you to introduce your project, discuss your requirements, and understand how Empeek can assist you in achieving your goals.

Step 2. Project Discovery

Then, we gather detailed insights into your inventory management needs. This involves digging into your current inventory processes, pain points, desired features, and any unique requirements you may have. Additionally, we analyze your existing systems and workflows to identify opportunities for improvement.

Step 3. Development Plan and Estimates

Our dedicated team develops a customized development plan for your inventory management system. It outlines the features, functionalities, timeline, and estimated costs associated with the project. We are committed that the development plan aligns with your budget and timeline while meeting your business objectives.

Step 4. Project Kick-off

With the development plan and estimates approved, we initiate the project kick-off phase. It involves setting up project management tools, assembling the development team, and establishing communication channels. We work closely with you to define project milestones, deliverables, and KPIs to ensure a successful project outcome.

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Why Choose Empeek For Custom Hospital Asset Tracking Software Development

Healthcare Expertise

With over a decade of experience, Empeek brings deep domain knowledge and understanding of the unique challenges within the healthcare sector.

ISO 9001:2015 and ISO/IEC 27001:2022 Certifie

We deliver high-quality solutions while adhering to the highest standards of information security with reliability and safety of our products.

Dedicated Teams

Our team works closely with clients to understand their unique needs and challenges, while delivering customized solutions that exceed expectations.

Ongoing Support

Empeek provides support and maintenance to ensure the continued success of our clients and smooth operation of their custom solutions.


We offer fully customizable solutions, allowing you to tailor the asset tracking software to your specific needs.


Warehouse Management System

The WMS we developed  significantly improved operational efficiency, reducing order processing times by 30% and minimizing errors in inventory management.

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What Our Client Say

I am most impressed with the high quality of design and development, which is really important to us.  They have designed the product to be extensible, with a solid base and architectural backend to allow for product implementation and design scaling. Also, the product hasn’t been buggy at all, so we can support it without difficulty.

As an ongoing partner, they continue to dedicate a communicative, highly skilled team that meets deadlines and stays on budget.

Nathaniel Weiss, CEO (owner) at VelloHealth LLC

We were building an MVP that will eventually serve as a full personal health record (PHR) solutions platform. The quality of their work was excellent. They’re a very smart, informed company that understands how to create a functionally-sound platform. They provide accurate cost estimates and timelines, which is very helpful as well. I enjoyed working with them.

Jessica Blanding, Owner of Text and Online Counseling LLC

They developed what they promised and they’re always on time. Empeek is flexible when we need new arrangements or need help with another project. They were able to come up with resources within a reasonable amount of time.  One thing that stands out about Empeek is they’re not arrogant. None of the people I’ve worked with are like that. Empeek’s team is always nice and friendly.

Gregor Jarisch, CTO at EdTechFoundry AS

Discover The Possibilities Of Our Custom Asset Tracking Solutions For Your Healthcare Institution

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Our Tech Stack

Cloud hosting
google cloud11
Microsoft SQL Server
Build Server
azure devops


How long will it take to develop the custom hospital inventory system?

The duration required for constructing inventory management software can vary based on factors such as system complexity, team size, and technology used. Typically, the development and complete implementation of such a system spans from 4 to 6 months.

What is the development process like for medical tracking software?

There are several key steps when developing medical tracking software: 

  1. Gathering of requirements 
  2. Design 
  3. Development 
  4. Testing 
  5. Deployment 
  6. Maintenance and support

How much customization is possible?

The level of customization possible for medical tracking software depends on several factors, such as the specific requirements of the hospital, the capabilities of the development team, and the technology used. 

What are the ongoing maintenance costs of hospital inventory software?

The ongoing maintenance costs of hospital inventory software can vary based on factors like how complex the software is and the size of the hospital. These costs usually cover things like updates to the software, fixing any issues or bugs, and getting technical support when needed. Hospitals also need to consider costs for storing data, hosting services, and keeping the software secure. 

How will you ensure the custom software integrates with our existing systems?

We follow several steps to ensure that your custom software integrates with your existing systems:

  1. Requirement analysis
  2. Compatibility assessment
  3. Customization 
  4. API integration 
  5. Testing 
  6. Deployment 
  7. Monitoring

What happens if our needs change in the future?

Empeek´s solutions are designed with scalability in mind, allowing them to grow and evolve along with your organization. We commit that software remains relevant and effective even as your needs change over time.

Will I own the intellectual property (IP) of the hospital inventory software we develop?

Yes. As part of our standard practice, we transfer the ownership rights to you when the project is completed. You have full control and ownership of the software, including the source code and any associated documentation.

How will you ensure the custom hospital asset tracking system meets regulatory compliance standards?

Our dedicated teams have a deep understanding of relevant regulations such as HIPAA, FDA, and any other applicable standards. We integrate compliance considerations into the design and development, conducting regular audits throughout the process and maintaining detailed documentation to demonstrate adherence to regulatory standards. 

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